Works on the weighbridge, not just the office
Take a load in on a phone or tablet at the gate. It syncs back to the office on its own, so the weighbridge and the paperwork never drift apart.
For the receiving site
You are at the end of the line. Make the record match the load.
A carrier brings the load to your gate. You check it, take it or turn it away, and write down what actually came off the lorry. Consigns turns that whole moment into a few taps, then files your DEFRA receipt for you.
Built for transfer stations, treatment plants, incinerators, landfill and recycling sites: the consignee end of the consignment note.
You go first
Receiving sites lead the way into digital waste tracking
DEFRA's Digital Waste Tracking Service is live and phasing in. Permitted receiving sites are due on board first, ahead of carriers and producers. That is not a problem, it is a head start. Getting your receipts flowing now means no scramble when the date for everyone else arrives, and your incoming carriers find a site that is already set up.
How DEFRA digital waste tracking works →From the gate to the DEFRA receipt, in one run
This is the consignee's job, step by step. Consigns carries it the whole way.
- 1
The load arrives
The carrier rolls in with the consignment note already on it. You pull the movement up on screen, no paper handed across the weighbridge.
- 2
Accept or reject
If the waste matches the note, you take it. If it does not, you turn it away and the rejection is recorded against the movement, with your reason, there and then.
- 3
Record what actually turned up
Log the EWC code or codes and the real weight on the bridge. If the load is not what the note said, you reconcile it: mark the codes confirmed, added or removed so the record tells the truth.
- 4
The DEFRA receipt files itself
You sign off the consignee's certificate. Consigns builds the receipt and sends it to DEFRA digital waste tracking for you. No second form, no re-keying, no portal to remember.
The note says one thing. The lorry says another. Now what?
Loads change on the road. A code is wrong, the weight is off, a drum that was on the note never showed up. As the consignee, your job is to record what arrived, not what was promised. Get that gap wrong and the trail breaks.
Consigns makes reconciling easy. Keep the codes that match, flag the ones that changed, set the real weight, and add a note on why. The accepted record and the original note both stay on file, so anyone looking back can see exactly what happened and why.
- Codes received Confirm, add or remove EWC codes against the note
- Weight on the bridge Record the quantity that actually came off the lorry
- Operation code Set how the waste is dealt with, recovery or disposal
- Signed off The consignee's certificate, captured on screen
Five years of receipts, searchable
Every consignee copy is held for the full five-year keeping period and found by date, carrier or waste type in seconds. No archive room, no lost paperwork when the regulator calls.
Bad data never reaches DEFRA
The receipt is checked before it is sent. Missing codes or an empty weight stop you at sign-off, so a half-finished record cannot slip through to the live tracking service.
The consignee keeps it longest
For hazardous waste in England and Wales, the load moves on the HWCN01 consignment note. The producer keeps their copy for at least three years. As the receiving site, you keep yours for five. Non-hazardous waste uses a transfer note instead, kept for two years. In Scotland it is special waste, run through SEPA.
Consigns holds the right record for the right period without you tracking dates. We always flag where rules differ by nation, so check the detail for your site.
- 5 yrsConsignee keeps the note
- 3 yrsProducer keeps theirs
- 1stSites onto DEFRA tracking
Set your site up before the deadline finds you
Consigns is hazardous waste software for the whole chain. For receiving sites it means clean intakes, honest reconciliation, and a DEFRA receipt filed the moment you sign off.
Free for 14 days. Cancel any time before it renews.